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People & batches
Keep students, teachers, subjects, and batches connected. Enroll a student in more than one batch, with a level and fee for each.
STUDENTSBATCHESLEVELS
A CALMER WAY TO RUN YOUR ACADEMY
Make room
for teaching.
Students, schedules, attendance, and fees—all in one thoughtfully organized workspace. So the details have a place, and you can get back to what matters.
✳ Free offline app⌂ Your data stays on your computer↯ No internet needed to work
Want access on your phone? Optional paid service, planned for a future version.
✳
✳
✳ academy OPERATIONS
A
YOUR WORKSPACEA clear view of your day.
•••STUDENTS128↗ All students
BATCHES12↗ Active classes
TEACHERS8↗ Your team
Monthly invoicesISSUED AMOUNT
MAYJUNJULAUGSEPOCT
✓ AttendanceIn good order ↗
All together.One place for the essentials
ILLUSTRATIVE PREVIEW · SAMPLE DATA
LESS ADMIN. MORE IMPACT.SCROLL TO EXPLORE
YOUR ACADEMY, YOUR CHOICEFREE OFFLINE APP ✳ OPTIONAL MOBILE ACCESS
PLANNED · SEPARATE PAID SERVICE
A little freedom
to be elsewhere.
Your free app works on your computer, even without the internet. When you want a little more flexibility, mobile access is planned as an optional service.
Share only what you choose
Choose which information is available on a phone and who can see it.
Bring your people in
Planned access for teachers, students or parents, with different permissions for each.
You stay in control
Review and approve changes submitted from a phone before they are added to your records.
An extra copy, if you want one
Online backup on your own hosting account is also planned as part of the optional service.
Still in the works. Mobile access, multiple users and an optional online backup are planned, not available yet. The separately paid service will include help setting up your own hosting account; hosting costs may be separate. Internet is needed for mobile and cloud use.
academy MOBILE PREVIEW
GOOD MORNINGReady for
today’s class?
today’s class?
♪Morning batch
YOUR CLASS TODAYAttendance ready to review
✓Attendance
AWAITING APPROVALChanges are reviewed by the owner
⌂Home▤Classes♧Profile
ILLUSTRATIVE PREVIEW · PLANNED FEATURE
01 THE ESSENTIALS
A little less
to keep track of.
Running an academy means a hundred little details. Your workspace brings the important ones together, so you can find what you need without digging through separate lists.
Take a closer look02 / 04
Attendance, simply
Record attendance by student, batch, and date. Use the batch location or choose a different one for a particular record.
ATTENDANCELOCATIONS
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Fees & invoices
Prepare monthly invoice drafts from enrollments. Review and approve them, then preview and print invoices with your academy logo.
DRAFTSPAYMENTSINVOICES
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Teacher fees
Prepare payable drafts from an agreed percentage of eligible receipts or from conducted hours, with a review step before approval.
RECEIPTSHOURS
✳INVOICE
ILLUSTRATIVE EXAMPLE
ILLUSTRATIVE EXAMPLE
Academy fee₹ 2,500
Amount due₹ 2,500
✓ Ready for review
A LITTLE
MORE
clarity.
MORE
clarity.
02 FROM DETAILS TO DONE
Clarity for the
work behind
the work.
When records are connected, the next step feels simpler. Keep an eye on outstanding invoices, prepare teacher fees, and find the details you need from a single workspace.
- ✓ Review drafts before they are approved
- ✓ Find related records from one place
- ✓ Preview invoices with your logo and configured payment details
03 GETTING STARTED
Settle in.
Find your flow.
A straightforward starting point, with room to shape the details around your academy.
Set up your academy
Set up your organization, subjects, teachers, locations, and batches. Try labeled demo records and remove them when you are ready.
Bring in your students
Add students and enroll them in their batches. Set an agreed fee and level for each enrollment.
Keep things moving
Record attendance and payments, then review the invoice and teacher-fee drafts when you’re ready.
04 YOUR LOCAL WORKSPACE
Close to home.
Close to your work.
Academy Operations is a local workspace for one owner and one academy. Your records stay on your computer, and the Windows launcher can open the app in its own browser window.
Work without the internet. You only need a connection and email settings when you want to send an invoice by email.
05 GOOD TO KNOW
A few useful
answers.
A little more about how it all works.
Who is Academy Operations for?+
It is made for one person looking after one academy, with a place to keep track of students, classes, attendance and fees.
Can a student join more than one batch?+
Yes. A student can join several batches, and you can set a different level and fee for each one.
How are invoices prepared?+
The app prepares a monthly invoice for you to review. If a student is enrolled for only part of a month, the fee is adjusted for those days. Once you approve it, you can print it or save it as a PDF.
Does it work without the internet?+
Yes. The free app works on your computer without an internet connection. Sending an invoice by email needs internet and email settings; the planned mobile service will also need internet.
How can I protect my records?+
You can make a backup copy from the app. Keep a copy somewhere safe, such as an external drive. If you need to restore it, the backup will replace the records currently in the app.
Can I access my records from another device?+
Not yet. The free app keeps your records on your computer. Mobile access and an online backup are planned as a separate paid service for a future version.
What if I forget my password?+
Choose “Forgot password?” on the sign-in screen to set a new one on your computer. You can then sign in again.
Does it calculate GST?+
You can show your GST number on invoices, but the app does not calculate GST for you. Check your invoicing needs with your accountant.
✳ MORE SPACE FOR WHAT MATTERS